Miriama Community Centre

Miriama Hall Rules of Hire

The organisation or person who has booked the hall, “the hirer”, is responsible for the following:

a) The period the hall is hired is to cover set up and clean up.

b) Safety of the hall and its assets for the duration of the booking.

c) Responsible for the safety and conduct of persons attending the function inside and outside the hall.

d) Do not pin or tape items to the walls.

e) Do not use tape on the floors.

f) No smoking or vaping anywhere within the Hall.

g) The main hall heaters require the timers to be turned on. The timer switches are in the small side room at the main door entry (opposite the men's toilet).

h) If the hall requires above normal cleaning after use, Council will charge at cost and this will be deducted from your bond.

i) Alcohol is only allowed in the Hall in accordance with the requirements of the Sale and Supply of Alcohol Act 2012.

j) Return of the key during office hours to the Council Office, Huia Street, Taumarunui, within 2 hours of hourly hire during the day, or the following day, after a all day or evening hire.

At the end of your hire:

   1.            To stack the tables and chairs (stacks of 6 chairs please).

   2.            All floors are to be swept/vacuumed and left in a clean condition. Mop up any spills. (Broom, mop, bucket and vacuum in cupboard near kitchen).

   3.            All rubbish is to be bagged and removed from site. Please take to a Transfer Station.

   4.            Users to wash, dry, and put away the dishes, leave the kitchen tidy.

   5.            Toilets to be checked and flushed.

   6.            Turn off both heat pumps. (One remote for both heat pumps).

   7.            Turn off all lights, lock the doors and leave the building secure.

Fire Warden Duties

As hirer of the hall you agree to: FIRE WARDEN’S DUTIES IN THE EVENT OF A FIRE

On Report of a Fire:

CHIEF FIRE WARDEN DUTIES

1. Sound the building’s fire alarm system – break glass and switch on alarm.

2. Ensure the Fire Service has been notified by 111 call.

3. Put on Fire Warden identification jacket (located behind kitchen door).

4. Initiate Evacuation:

a) Ensure the lounge is evacuated. Check all toilets, kitchen, and bar.

b) Note the location of persons remaining in the premises, including disabled persons, fire control personnel etc.

c) Proceed to designated assembly area “The footpath in Miriama Street corner of car park” and check for missing persons.

d) Report to Head of Fire Service attending.

Only if conditions permit, and it is safe to do so, should any attempt be made to extinguish the fire.

SECOND FIRE WARDEN DUTIES

1. Put on Fire Warden identification jacket (located behind kitchen door).

2. Assist evacuation of the lounge

3. If anyone remains in the premises, note their location.

4. Proceed to designated assembly area “The footpath in Miriama Street corner of car park” and report to Chief Fire Warden and advise details of evacuation.

FIRE EVACUATION

The key holder is to be Chief Fire Warden in the case of a fire.

Once activated, the fire siren cannot be turned off without a special key held by the fire service. Call 111.

TO THE KEY HOLDER/CHIEF FIRE WARDEN

To comply with the Fire Services Regulations, Council requires that you have read the above instructions and carry out the following duties.

As the key holder you are appointed Chief Fire Warden, and in the event of a fire you are responsible for the Fire Warden’s duties listed above. Warden Identification jackets are hanging behind the kitchen door. You must also appoint a suitable person attending your function as a Second Fire Warden to carry out the Second Fire Warden’s duties as listed above.

Please note that the siren cannot be turned off without a special key held by the Fire Service.

Please ensure you familiarise yourself with the location of the fire alarm switch (between the kitchen and toilets) and the assembly point (footpath in the Miriama Street corner of the car park).

For each day you use the Hall, check the final exits from the building are clear of any obstructions prior to your event commencing.