Taumarunui War Memorial Hall

Taumarunui Memorial Hall Rules of Hire

The organisation or person who has booked the hall, “the hirer”, is responsible for the following:

a) The period the hall is hired is to cover set up and clean up.

b) Safety of the hall and its assets for the duration of the booking.

c) Responsible for the safety and conduct of persons attending the function inside and outside the hall.

d) Do not pin or tape items to the walls.

e) Do not use tape on the floors.

f) No smoking or vaping anywhere within the Hall.

g) The main hall heaters require the timers to be turned on. The timer switches are in the small side room at the main door entry (opposite the men's toilet).

h) If the hall requires above normal cleaning after use, Council will charge at cost and this will be deducted from your bond.

i) Alcohol is only allowed in the Hall in accordance with the requirements of the Sale and Supply of Alcohol Act 2012.

j) Return of the key during office hours to the Council Office, Huia Street, Taumarunui, within 2 hours of hourly hire during the day, or the following day, after a all day or evening hire.

At the end of your hire:

   1.            To stack the trestle tables and chairs in the foyer (stacks of 10 chairs please).

   2.             Flip tables are to be returned to the supper room.

   3.            All floors are to be swept and left in a clean condition. Mop up any spills. (Broom, mop and bucket in cupboard at end of main hall).

   4.            All rubbish is to be bagged and removed from site. Please take to a Transfer Station.

   5.            Users to wash, dry, and put away the dishes, leave the kitchen tidy.

   6.            Toilets to be checked and flushed.

   7.            Turn off heat pump in supper room.

   8.            Turn off all lights, lock the doors and leave the building secure.

FIRE WARDEN’S DUTIES

· As hirer of the hall you agree to: FIRE WARDEN’S DUTIES IN THE EVENT OF A FIRE.

CHIEF FIRE WARDEN DUTIES

1. Sound the building’s fire alarm system – break glass and switch on alarm.

2. Ensure the Fire Service has been notified as per 111 Call.

3. Put on Identification jacket (found in the Main Foyer office).

4. Initiate Evacuation:

A) Ensure the hall is evacuated. Check public toilets and cloak/storeroom rooms in foyer, supper room and kitchen.

B) Ensure all smoke stop doors on route of exit are closed.

C) Note the location of persons remaining in the premises, including disabled persons, fire control personnel etc.

D) Proceed to designated assembly area “The Footpath in front of the Car Park” and check for missing persons.

5. Report to Head of Fire Service attending.

6. Report to assembly area for personnel control.

7. Only if conditions permit, and it is safe to do so, should any attempt be made to extinguish the fire.

SECOND FIRE WARDEN DUTIES

1. Put on Identification jacket.

2. Assist evacuation of the hall – check stage and both backstage dressing rooms – upstairs and downstairs, check under stage area.

3. If anyone remains in the premises, note their location.

4. Proceed to designated assembly area “the footpath in from of car park” and report to Chief Fire Warden and advise details of evacuation.

FIRE EVACUATION

The key holder is to be Chief Fire Warden in the case of a fire. A sheet on the duties is attached herewith.

Once activated, the fire siren cannot be turned off without a special key held by the fire service. Call 111 from the telephone in the ticket office in the foyer.

TO THE KEY HOLDER

To comply with the Fire Services Regulations, Council requires that you read the above instructions and carry out the following duties.

As the key holder you are appointed Chief Fire Warden, and in the event of a fire you are responsible for the Chief Fire Warden’s duties listed above. Warden’s jackets are hanging in the storeroom off the hall’s Main Foyer (where the heater timer switches are).

You must also appoint a suitable person attending your function as a Second Fire Warden to carry out the Second Fire Warden’s duties as listed below.

Please note that the siren, cannot be turned off without a special key for the control panel in the Main Foyer office.

Please ensure you familiarise yourself with the location of the fire alarm call points and the assembly point (footpath in front of the car park).

For each day you use the Hall, check the final exits from the building are clear of any obstructions prior to your event commencing.