Taumarunui War Memorial Hall

The organisation or person who has booked the hall, “the hirer”, is responsible for the following:

(a) Return of the key and checklist to the Council Office, Huia Street, Taumarunui within 2 hours of hourly use during the day, or the day following all day or evening use during office hours.

(b) Safety of the hall and its assets for the duration of the booking.

(c) If chairs are used during the use of the hall, these are to be returned to the foyer and stacked in groups of 10.

(d) If flip tables are used during the use of the hall these are to be returned to the supper room. Trestle tables to be returned to foyer.

(e) All floors are to be swept and left in a clean condition.

(f) All lights to be put out after use and the doors locked and the building left secure.

(g) No items are to be pinned or taped to the walls.

(h) No masking tape is to be stuck to the floor.

(i) All rubbish is to be bagged and removed from the building.

(j) No smoking or vaping is permitted within the Taumarunui War Memorial Hall, i.e. hall, supper room, kitchen, foyer, toilets.

(k) The main hall heaters require the timers and on switches that are in the small side room at the main door entry (opposite the men's toilet) to all be switched on.

• Kitchen Users are also expected to do the dishes, leave the kitchen tidy and remove all rubbish from the premises after use.

  All bookings are charged a cleaning fee, however if the Hall requires above normal cleaning after use, Council will charge at cost and this will be deducted from your bond.

  FIRE WARDEN’S DUTIES IN THE EVENT OF A FIRE

  On Report of a Fire:

  CHIEF WARDEN

  1 Sound the building’s fire alarm system – break glass and switch on alarm.

  2 Ensure the Fire Service has been notified as per 111 Call. A telephone is located in the Main foyer office.

  3 Put on Identification jacket (found in the Main Foyer office).

  4 Initiate Evacuation:

  4.1 Ensure the hall is evacuated. Check toilets, public toilets in foyer, supper room and kitchen.

  4.2 Ensure all smoke stop doors on route of exit are closed.

  4.3 Note the location of persons remaining in the premises, including disabled persons, fire control personnel etc.

  4.4 Proceed to designated assembly area “The Footpath in front of the Car Park” and check for missing persons.

  4.5 Report to Head of Fire Service attending.

  4.6 Report to assembly area for personnel control.

  4.7 Only if conditions permit, and it is safe to do so, should any attempt be made to extinguish the fire.

  SECOND WARDEN

  1 Put on Identification attire.

  2 Assist evacuation of the hall – check both back stage dressing rooms – upstairs and downstairs, under stage area.

  3 If anyone remains in the premises, note their location.

  4 Proceed to designated assembly area “the footpath in from of car park” and report to Chief Warden and advise details of evacuation.

  FIRE EVACUATION

  The key holder is to be Chief Fire Warden in the case of a fire. A sheet on the duties is attached herewith.

  Once activated, the fire siren cannot be turned off without a special key held by the fire service. Call 111 from the telephone in the ticket office in the foyer.

  TO THE KEY HOLDER

  To comply with the Fire Services Regulations, Council request that you read the enclosed instructions, and carry out the following duties.

  As the key holder you are appointed Chief Warden, and in the event of a fire you are responsible for the Fire warden’s duties listed above. Warden’s jackets are hanging in the office of the hall’s Main Foyer.

  You must also appoint someone attending your function as a Deputy Warden to carry out the Deputy Warden’s duties as listed below.

  Please note that the siren, once activated should be left going until the hall is evacuated and cleared by the Fire Chief. The siren cannot be turned off without a special key for the control panel in the Main Foyer office.