Manunui Hall

Manunui Memorial Hall Rules of Hire

The organisation or person who has booked the hall, “the hirer”, is responsible for the following:

a) The period the hall is hired is to cover set up and clean up.

b) Safety of the hall and its assets for the duration of the booking.

c) Responsible for the safety and conduct of persons attending the function inside and outside the hall.

d) Do not pin or tape items to the walls.

e) Do not use tape on the floors.

f) No smoking or vaping anywhere within the Hall.

g) If the hall requires above normal cleaning after use, Council will charge at cost and this will be deducted from your bond.

h) Alcohol is only allowed in the Hall in accordance with the requirements of the Sale and Supply of Alcohol Act 2012.

i) Return of the key during office hours to the Council Office, Huia Street, Taumarunui, within 2 hours of hourly hire during the day, or the following day, after a all day or evening hire.

At the end of your hire:

   1.            To stack the tables and chairs in the supper room.

   2.            All floors are to be swept and left in a clean condition. Mop up any spills. (Broom, mop and bucket in cupboard at end of main hall).

   3.            All rubbish is to be bagged and removed from site. Please take to a Transfer Station.

   4.            Users to wash, dry, and put away the dishes, leave the kitchen tidy.

   5.            Toilets to be checked and flushed.

   6.            Turn off heat pumps.

   7.            Turn off all lights, lock the doors and leave the building secure.

As hirer of the hall, you agree to: FIRE WARDEN’S DUTIES IN THE EVENT OF A FIRE

On Report of a Fire:

CHIEF FIRE WARDEN

1 Ensure the Fire Service has been notified by 111 Call.

2 Put on Hi Vis Identification jacket (behind kitchen door).

3 Initiate Evacuation:

A) Ensure the hall is evacuated. There is no alarm. Use whistle or shout fire.

Check toilets, supper room and kitchen.

B) Ensure all smoke stop doors on route of exit are closed.

C) Note the location of persons remaining in the premises, including disabled persons, fire control personnel etc.

D) Proceed to designated assembly area “The grass area left of the car park” and check for missing persons.

4. Report to Head of Fire Service attending.

5. Report to assembly area for personnel control.

6. Only if conditions permit, and it is safe to do so, should any attempt be made to extinguish the fire.

SECOND FIRE WARDEN

1. Put on Hi Vis Identification jacket (behind kitchen door).

2. Assist evacuation of the hall – check the stage and under stage area.

3. If anyone remains in the premises, note their location.

4. Report to Chief Warden and advise details of evacuation.

5. Proceed to designated assembly area -The grass area left of the car park.

TO THE KEY HOLDER/CHIEF FIRE WARDEN

To comply with the Fire Services Regulations, Council requires that you have read the above instructions and carry out the following duties.

As the key holder you are appointed Chief Fire Warden, and in the event of a fire you are responsible for the Fire Warden’s duties listed above. Hi Vis Identification jackets are hanging behind the kitchen door. You must also appoint a suitable person attending your function as a Second Fire Warden to carry out the Second Fire Warden’s duties as listed above.

Please ensure you familiarise yourself with the hall and the assembly point (the grassed are left on the car park).

For each day you use the Hall, check the final exits from the building are clear of any obstructions prior to your event commencing.