Polo Club Rooms & Sports Grounds

3 Polo Drive, Mount Barker SA, Australia
Mount Barker District Council

Hosted by Mount Barker District Council

SpacetoCo Host since December 2017 · 500 bookings

Mount Barker is a town in SA located approximately 33 kilometres from Adelaide, it is home to 16,629 residents. It's the largest town in the Adelaide Hills.

About this Space

$25 per hour hire fee & $35 flat fee for hire of kitchen/bar (the hourly hire fee will increase to $35 per hour as of 1 July 2021)

$500 bond (not payable by regular hirers)

Club Rooms with Toilet Facilities, Bar & Kitchen Facilities and Large Wooden Deck overlooking open space.

You will find all of the details that you require for hiring this facility in the descriptions below and by reading the Space's Terms and Conditions (Information for Hirers booklet) at the end of this page. The Information for Hirers booklet can also be found on Council's website>Community>Community Directory>Community Spaces for Hire (see link):

https://www.mountbarker.sa.gov.au/community/community-directory/community-spaces-for-hire

Please print this booklet out for your hire. Availability can be confirmed on the right-hand side of the page.

--You may not have exclusive access to the toilet facilities as they are shared with the Sports Grounds. If you have questions about Sports Grounds usage during your event, please ask us.--

PLEASE BE AWARE THAT THE HIRE OF THIS FACILITY CAN ONLY BE HIRED UNDER THE NEW COVID RULES WHICH PRESENTLY ALLOWS FOR A MAXIMUM OF 94 PEOPLE TO USE THE FACILITY AT THE ONE TIME.

If your hire is a private celebration where invitations have been issued, you can use Council's COVID-Safe Plan which you can download at the end of your booking (a copy of kept at the club rooms). Please ensure all guests scan the QR code or complete the Contract Tracing Record displayed at the Polo Club Rooms.

If you are required to complete a COVID-Safe Plan, as a hirer you will need to follow this link to create and upload to this site your COVID-Safe Plan:

https://www.covid-19.sa.gov.au/recovery/create-a-covid-safe-plan .

To complete a COVID-Safe Plan you will need to know that the Polo Club Rooms' Main Hall is 117sqm and the Small Office is 10.5sqm. Please ensure that every person attending your function scans the QR code contained in the COVID-Safe Plan or completes the Contact Tracing Record - Attendance at Public Activities - see link to download a copy:

https://www.covid-19.sa.gov.au/__data/assets/pdf_file/0011/209594/Contact-Tracing-Record-Attendance-at-public-activities.pdf

If applicable, you may also be required to nominate a COVID-19 Marshal:

Training can be completed at: https://marshal.clickontraining.com.au/

Located in Minters Fields Estate, the Polo Club Rooms offer the following:
• Capacity for 117 people - accommodates 100 seated patrons (note this is reduced to 94 due to COVID)
• Main hall with beautiful wooden floors, overlooking large deck (approx. 55m2) and sports fields/open space
• Separate kitchen and separate bar with access through open windows to both in main area & access from bar to deck through open windows
• Men's toilets (1 urinal, 1 toilet)
• Women's toilets (2 toilets)
• Disabled toilet & baby change room

Equipment available:

  • 2 large rectangle tables (2440 x 762 x 737mm)

  • 2 large rectangle tables (2400 x 900mm)

  • 4 smaller rectangle tables (1000 x 500mm)

  • 50 black chairs without arms

  • 1 whiteboard on castors (bring your own whiteboard markers and remover)

Outdoor furniture available:

  • 20 white outdoor chairs with green/blue cushions

  • 5 white matching outdoor round tables (small)

  • 2 large cavalier canopy green umbrellas

  • 5 lap rugs

  • 60 metres of blue bunting

Kitchen equipped with:

  • LG concealed ducted air conditioning/heating

  • Euro commercial oven - 5 plate gas cooktop

  • Euro cooker hood/exhaust fan

  • Westinghouse 500 litre fridge (no freezer)

  • Ariston 25 litre microwave

  • Standard kettle

  • 2 sinks and separate hand basin

  • 100 piece white dinner set

  • 100 white mugs (no teacups/saucers)

  • 100 piece cutlery set (including steak knives)

  • 100 champagne glasses

  • 100 wine glasses
  • 40 plastic plates, bowls & cups for children

  • 5 piece saucepan set

  • Various bowls and trays

  • Salt/pepper shakers (filled)

  • 2 cheeseboards with cheese knives

  • 5 x 1.65 litre fridge jugs with lids

  • 4 x 3 tier high tea stands

  • Wash cloths, scourers, dishwashing liquid

  • Sanitizer

  • First Aid Kit

  • Defibrillator

Bar equipped with:

  • LC concealed ducted air conditioning/heating

  • 2 sinks

  • BBQ utility set

All cleaning equipment and products, together with toilet consumables supplied

Outdoor equipped with 8 external power outlets (see Information for Hirers booklet for location of power outlets)

Opening Times

Monday

6:00am - Midnight

Tuesday

6:00am - Midnight

Wednesday

6:00am - Midnight

Thursday

6:00am - Midnight

Friday

6:00am - Midnight

Saturday

6:00am - Midnight

Sunday

6:00am - Midnight

Rules

  • All breakages must be reported to Council. An audit of all equipment, including crockery & cutlery will be made after your hire;

  • The Polo Club Rooms must be returned to its original condition, cleaned and all rubbish removed away from the premises, therefore please ensure you book enough pre-event and post-event to facilitate this;

  • No alcohol is to be sold on the Premises, unless a copy of any applicable Liquor Licence is provided to Council before any such event, and consent has been granted;

  • Please note that if Council deems the activity proposed to require security, all costs associated will be at the expense of the hirer;

  • As the Polo Club Rooms are surrounded by residential houses, respect must be shown at all times for appropriate behaviour and noise level;

  • No muddy boots are allowed in the Polo Club Rooms;

  • No scooters or roller blades allowed on the wooden deck;

  • Line marking the Polo Sports Grounds is not allowed, unless you have previously obtained Council approval;

  • Parking is at the rear of the Polo Club Rooms; in the car park and/or on the road;

  • Should the hirer neglect to collect a key to the facility during the working week, thereby requiring Council staff to attend and unlock the facility out of hours, the costs associated with the call out will be borne by the hirer;

  • When leaving the Polo Club Rooms, please ensure the door between the main hall and toilets/showers is locked and check all external doors and windows are locked/closed.

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Additional details

Parking and Public Transport Information

The closest bus route is on Hurling Drive, approximately 2 kilometres from the Polo Club Rooms. Parking is at the rear of the Polo Club Rooms; in the car park and/or on the road.

Space Terms and Conditions

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Frequently Asked Questions