Multicultural Gardens

BOND INFORMATION:

Please be aware that an upfront bond of up to $2500 may be required prior to an event for weekend bookings.

RULES

• Please ensure set up and pack down is included within the booking time. The park must be left in a clean and tidy state. All rubbish must be removed.

• Please have consideration for other hirer's who may have reserved the area immediately following your booking.

• Strictly no vehicles are to be driven onto the reserve. Special permits can be requested, please contact the City via email - [email protected]

• Please be mindful of noise levels emitted from your event. Amplified sound will need to be monitored so that it cannot be heard beyond the perimeter of the park.

• Please note, there is not confetti to be thrown. Only real flowers are permitted, however every attempt to clean up needs to be taken.

• Any structures bigger than 3x3 will need to be approved by the City.

• Anything pegged into the ground bigger that 150mm is not permitted.

• If you wish to bring equipment not stated above, please seek special permission from the City.

• Hirer's need to ensure 50% of the park still remains open to the public.

• No cooking devices are permitted.

• Equipment permitted onto the reserve - Camping/folding chairs, trestle tables, picnic rugs, eskies, temporary wedding arbor, real flowers (not fake), cushions. If you wish to bring equipment not stated, please seek permission from the City of Vincent via message when making your booking .

• Areas that may not be booked for exclusive use: Playgrounds and Barbeques.

• 14 days’ notice in writing is required for the cancellation of a booking. Monies cannot be refunded due to poor attendance or inclement weather.

• If any keys are required for this booking, a copy of photo ID (Drivers Licence, Passport or Proof of Age Card) is provided upon collection of any key. Keys will not be given to approved hirers unless this identification has been supplied. If approved hirers wish to have a third party collect a key on their behalf, this must be organised and approved by the City in writing prior to collection of key.

• Please ensure you have a copy of your confirmation email on the day as proof of booking. You can contact the City on our after hours number 9273 6061 if there are any issues

FOR EVENTS:

Please allow 3 weeks for the processing of event applications.

An event application must be submitted no less than 3 weeks prior to the event for small and or large events. This is to ensure you've sought permission for activities, obtained any relevant permits, and completed relevant Covid-19 documentation requirements. A COVID Safety Plan is to be to be submitted no less than 3 weeks prior to the event

Please click the links below for event application information and COVID-19 guidance and a template.

Events & Festivals

COVID-19 Safety Guidelines

COVID-19 Safety Plan

For Structures:

• Lightweight marquees (e.g. standard 3mx3m marquees) must be adequately weighted with ballasts (e.g. tie downs, sandbags, water weights). Ballasts must not cause a trip hazard.

• For temporary structures larger than 9m² but less than 55m², the ‘Advice of Structures Form’ must be completed by the certified person erecting the structure, and be submitted to the City prior the commencement of the event.

• For temporary structures 55m² or larger, the ‘Certificate of Structures form’ is to be completed no less than 7 days prior to the event and returned to the City for review – along with:

  • the Public Liability Insurance of whoever owns the structure

  • the Public Liability Insurance of whoever is erecting the structure

  • the Structure Certificate or design specifications.

On the day of the event, the Structural Certification is to be submitted to the City prior occupation of the structure and commencement of the event.

For Amusement Rides / devices:

Examples of amusement structures are as follows:

• Mechanically operated rides (fixed location or mobile)

• Inflatable devices / “bouncy castles”

• Climbing walls

• Go-karts

• Water slides (fixed location or mobile)

• Flying foxes (“ziplines”)

For amusement rides, the following is to be submitted to the City no less than 7 days prior to the event:

• A copy of the current Public Liability Insurance of the operator.

• A copy of the WorkSafe plant registration.

Note: If specific ride/structure does not require ‘Plant Registration’ then please provide confirmation of this from Worksafe or a qualified Engineer;

• A copy of the annual certificate of inspection of the amusement structure by a competent person.

Note: OSH Regulation 4.52 requires amusement structures of all classes to be operated, maintained and inspected in accordance with AS 3533.

• For Class 1 amusement structures, an assessment or certification letter from a competent person that shows the assessment methodology.

Temporary Food Stalls / Vans:

• Anyone planning to provide / cater to events must be a registered food business in accordance with the Food Act 2008.

• If the event is a small, private gathering and you wish to have a food stall/van to cater only to attendees (i.e must not sell the food, or provide food in conjunction with a ticketed event), then the food business merely needs to notify the City in writing prior to the event. Please note, vehicle access is not permitted in certain public open spaces for small events.

• The City must receive a copy of the Certificate of Registration (Food Act 2008), proprietor full name and contact details, and list of food being provided.

• A food stall / van planning to sell to the public / attendees of the event, must submit the attached Temporary Food Stallholder Permit application.

• There is a $70 cost for Food Stalls/Vans, an invoice will be issued to the applicant and must be paid 14 days prior to the event.

• There is an assessment and approval process for health services, therefore, any requests for a temporary food stall/van the City requires no less than 7 days prior to the event.