JC Smith Pavilion

JC Smith Pavilion, Melvista Avenue, Nedlands WA, Australia ·
Min. 1 hour
·
56
City of Nedlands

Hosted by City of Nedlands

SpacetoCo Host since January 2019 · 5k bookings

The City of Nedlands is a local government area in the inner western suburbs of the Western Australian capital city of Perth, about 7 kilometres west of Perth's central business district.

About this space

JC Smith Pavilion located on Melvista Avenue (opposite Thomas Street) is a square hall with wooden floors and is an ideal space for community gatherings and classes. The facility has a capacity of 115 people.

Please note that the facility is managed by the Suburban Lions Hockey Club from the 1st of April to the 30th of September each year. For booking during that period, please contact the Club on secretary@suburbanlions.org

Features include:

  • 10 Rectangle Tables

  • 80 Chairs

  • Oven with stove top

  • Fridge with freezer

  • Hot water urn

  • Microwave

  • Pie Warmer

  • Servery Window into main hall

  • Separate toilet facilities within main facility

  • Separate male and female public toilets open from 5am to 7pm daily.

  • Not Wheelchair accessible

  • Outside there are large covered steps overlooking a grass oval suitable for sporting events

*Capacity

Standing capacity is provided above.  Seating is less, but dependent on the table/chair configuration so would have to be determined case by case depending on how the hirers choose to lay the room out.

Extra items and charges

This space has extra items and charges that can be added to your booking. Some may be required depending on your booking time and this will be shown at the checkout.

Opening times

Monday

7:00am - Midnight

Tuesday

7:00am - Midnight

Wednesday

7:00am - Midnight

Thursday

7:00am - Midnight

Friday

7:00am - Midnight

Saturday

7:00am - Midnight

Sunday

7:00am - Midnight

Rules

General Rules

·       Please ensure you have read and understood the terms and conditions and the City of Nedlands Hall Hire policy and the space rules relevant to each hall.

·       A bond may be applied to your booking at the discretion of the City of Nedlands through SpacetoCo. All other bookings will have to provide Credit Card details for a bond when keys are collected.

·       The minimum hire period for a hall is one hour. The maximum hire period is 17 hours (7am to midnight)

·       Please ensure set up and pack down is included within your booking time. The hall/park must be left in a clean and tidy state with all rubbish removed.

·       The use of helium -filled balloons are not permitted in city venues.

·       Noise levels must not be heard outside of the facility boundary.

·       Tables and chairs must not be dragged across the floor and must be packed away neatly.

·       An additional cleaning fee of up to $380 may be charged if the facility is not left in a clean state at the end of your booking.

·       Damage to the facility will be charged at cost stipulate by the City of Nedlands.

·       Wedding ceremonies and receptions will not be approved in City managed venues. Please see more information on the City of Nedlands Website – Weddings and Parties.

Consumption of Alcohol

Please note the City does not permit the consumption of alcohol in halls or buildings for private individual or business events. An exception is made to incorporated sporting clubs or incorporated community organizations based within the City of Nedlands who are regular users of the facility. Please contact the City of Nedlands Administration and Events Officer for more information.

Birthday Parties

Bookings for birthday parties involving ANY of the following require approval by the City’s Events Control Unit:

·       Third-party provider(s) such as caterers, DJ, magician, face painter, kids entertainer, photobooth, etc.

·       Temporary structure(s) such as staging

·       Electrical installations such as lighting

·       Amplified sound such as the use of microphone and speakers

Booking requests for birthday parties requiring approval must be received 6 weeks prior to the event date. Additional documentation required for the event must be received a minimum of 3 weeks prior to the event date.

For more information about what documentation may be required, please see the City of Nedlands website – Weddings and Parties. An event assessment fee of $90 will be charged for approval of these bookings.

Events

Bookings involving ANY of the following require approval by the City’s Events Control Unit:

For simple events:

·       Expected event attendees up to 100

·       Use of up to two third-party provider(s) – Example: caterer, food trucks, vendors, amusement providers, kids entertainment.

·       Temporary structure(s) below 55m2 – Example: marquees, amusement equipment, etc.

·       Electrical installations – Example: Lighting, use of generators.

·       Amplified sound

·       Vehicle entry onto a reserve

·       Commercial filming

Booking requests for simple events must be received a minimum of 6 weeks prior to the event date. Documentation required for the event must be received a minimum of 3 weeks prior to the event date. For more information about what documentation may be required, please see the City of Nedlands website – Planning an Event.

An event assessment fee of $90 will be charged for approval of these events. For short notice simple event bookings, please contact the City of Nedlands Administration and Events Officer to discuss.

Bookings involving ANY of the following require approval by the City’s Events Control Unit:

For complex events:

·       Open to the public

·       Ticketed events

·       Expected event attendees >200

·       Use of three or more third-party provider(s) – Example: caterer, food trucks, vendors, amusement providers, kids entertainment.

·       Temporary structure(s) greater than 55m2 – Example: marquees, amusement equipment, etc.

·       Structures greater than 500mm in height – Example: Staging, lighting towers, scaffolding, etc.

·       Electrical installations – Example: Lighting, use of generators.

·       Amplified sound or noise impacts

·       Road closure or temporary suspension of road rules

·       Consumption or sale of alcohol (will not be approved for private events)

·       Trading in a public place

·       Vehicle entry onto a reserve

·       Parking, traffic or transport management plan required

·       Fireworks or other pyrotechnics

Booking requests for complex events must be received a minimum of 4 months prior to the event date. Documentation required for the event must be received a minimum of 2 months before the event date. For short notice complex event bookings, please contact the City of Nedlands Administration and Events Officer to discuss. For more information about what documentation may be required, please see the City of Nedlands website – Planning an Event.

An event assessment fee of $90 will be charged for approval of non-ticketed complex events.

An event assessment fee of $1085 will be changed for approval of commercial, ticketed complex events.

Access and swipe cards

Access to the hall will only be available at the date and time of the booking.

 Swipe cards are to be collected from the City’s Administration Centre, 71 Stirling Highway, Nedlands between 8.30am and 4pm weekdays.

 Swipe cards will only be handed over to a person providing proof of identification at the City’s Administration Centre. If the person collecting the swipe card is not the applicant, the applicant will need to provide that person with written authority for them to collect the swipe card.

Swipe cards shall be returned the next working day, following the completion of the hire period.

 The applicant shall report any loss of swipe cards to the City the next working day, following the loss. The cost to replace swipe cards and/or locks to the hall will be debited from the bond.

After Hours Service

Please note the City provides hire facilities as a low-cost, no-frills service primarily to meet the needs of community users. To keep costs low, these halls are not staffed, and City employees are generally not available to attend the halls outside normal office hours, except in an emergency. A call-out fee will be charged when the situation is not a genuine emergency, decided by the City.

Contact numbers have been provided below:

•         000 for life threatening emergencies

•        9273 3500 for non-life threatening emergencies

Additional details

Host's Cancellation Policy
100% refund on cancellations up until 24 hours before your booking. After that, cancel and get a 90% refund.
Parking and Public Transport Information

Limited free parking available at venue

Space Terms and Conditions

Read this Space's terms and conditions

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Frequently asked questions