Polo Club Rooms - Set amongst residential houses and sport grounds
Hosted by Mount Barker District Council
SpacetoCo Host since December 2017 · 250 bookingsMount Barker is a town in SA located approximately 33 kilometres from Adelaide, it is home to 16,629 residents. It's the largest town in the Adelaide Hills.
About this Space
$25 per hour hire fee (this hourly fee will increase to $35 per hour as of 6 July 2021)
$35 flat fee for hire of kitchen/bar
$500 bond (not payable by regular hirers)
Club Rooms with Toilet Facilities, Bar & Kitchen Facilities and Large Wooden Deck overlooking open space.
You will find all of the details that you require for hiring this facility in the descriptions below and by reading the Space's Terms and Conditions (Information for Hirers booklet) at the end of this page. The Information for Hirers booklet can also be found on Council's website>Community>Community Directory>Community Spaces for Hire (see link):
https://www.mountbarker.sa.gov.au/community/community-directory/community-spaces-for-hire
Please print this booklet out for your hire. Availability can be confirmed on the right hand side of the page.
PLEASE BE AWARE THAT THE HIRE OF THIS FACILITY CAN ONLY BE HIRED UNDER THE NEW COVID RULES WHICH PRESENTLY ALLOWS FOR A MAXIMUM OF 94 PEOPLE TO USE THE FACILITY AT THE ONE TIME.
If your hire is a private celebration where invitations have been issued, you can use Council's COVID-Safe Plan which you can download at the end of your booking. Please ensure all guests scan the QR code or complete the Contract Tracing Record displayed at the Town Hall.
If you are required to complete a COVID-Safe Plan, as a hirer you will need to follow this link to create and upload to this site your COVID-Safe Plan:
https://www.covid-19.sa.gov.au/recovery/create-a-covid-safe-plan .
To complete a COVID-Safe Plan you will need to know that the Polo Club Rooms' Main Hall is 117sqm and the Small Office is 10.5sqm. Please ensure that every person attending your function scans the QR code contained in the COVID-Safe Plan or completes the Contact Tracing Record - Attendance at Public Activities - see link to download a copy:
If applicable, you may also be required to nominate a COVID-19 Marshal:
Training can be completed at: https://marshal.clickontraining.com.au/
Located in Minters Fields Estate, the Polo Club Rooms offer the following:
• Capacity for 117 people - accommodates 100 seated patrons (note this is reduced to 94 due to COVID)
• Main hall with beautiful wooden floors, overlooking large deck (approx. 55m2) and sports fields/open space
• Separate kitchen and separate bar with access through open windows to both in main area & access from bar to deck through open windows
• Men's toilets (1 urinal, 1 toilet)
• Women's toilets (2 toilets)
• Disabled toilet & baby change room
Equipment available:
2 large rectangle tables (2440 x 762 x 737mm)
2 large rectangle tables (2400 x 900mm)
4 smaller rectangle tables (1000 x 500mm)
50 black chairs without arms
1 whiteboard on castors (bring your own whiteboard markers and remover)
Outdoor furniture available:
20 white outdoor chairs with green/blue cushions
5 white matching outdoor round tables (small)
2 large cavalier canopy green umbrellas
5 lap rugs
Kitchen equipped with:
LG concealed ducted air conditioning/heating
Euro commercial oven - 5 plate gas cooktop
Euro cooker hood/exhaust fan
Westinghouse 500 litre fridge (no freezer)
Ariston 25 litre microwave
Standard kettle
2 sinks and separate hand basin
100 piece white dinner set
100 white mugs (no teacups/saucers)
100 piece cutlery set (including steak knives)
100 champagne glasses
- 100 wine glasses
40 plastic plates, bowls & cups for children
5 piece saucepan set
Various bowls and trays
Salt/pepper shakers (filled)
2 cheeseboards with cheese knives
5 x 1.65 litre fridge jugs with lids
4 x 3 tier high tea stands
Wash cloths, scourers, dishwashing liquid
Sanitizer
First Aid Kit
Defibrillator
Bar equipped with:
LC concealed ducted air conditioning/heating
2 sinks
BBQ utility set
All cleaning equipment and products, together with toilet consumables supplied
Outdoor equipped with 8 external power outlets (see Information for Hirers booklet for location of power outlets)
Extra Items and Charges
This space has extra items and charges that can be added to your booking. Some may be required depending on your booking time and this will be shown at the checkout.
Amenities
Suitable For
Opening Times
Monday
6:00am - Midnight
Tuesday
6:00am - Midnight
Wednesday
6:00am - Midnight
Thursday
6:00am - Midnight
Friday
6:00am - Midnight
Saturday
6:00am - Midnight
Sunday
6:00am - Midnight
Rules
All breakages must be reported to Council. An audit of all equipment, including crockery & cutlery will be made after your hire;
The Polo Club Rooms must be returned to its original condition, cleaned and all rubbish removed away from the premises, therefore please ensure you book enough pre-event and post-event to facilitate this;
No alcohol is to be sold on the Premises, unless a copy of any applicable Liquor Licence is provided to Council before any such event, and consent has been granted;
Please note that if Council deems the activity proposed to require security, all costs associated will be at the expense of the hirer;
As the Polo Club Rooms are surrounded by residential houses, respect must be shown at all times for appropriate behaviour and noise level;
No muddy boots are allowed in the Polo Club Rooms;
No scooters or roller blades allowed on the wooden deck;
Line marking the Polo Sports Grounds is not allowed, unless you have previously obtained Council approval;
Parking is at the rear of the Polo Club Rooms; in the car park and/or on the road;
Should the hirer neglect to collect a key to the facility during the working week, thereby requiring Council staff to attend and unlock the facility out of hours, the costs associated with the call out will be borne by the hirer;
When leaving the Polo Club Rooms, please ensure the door between the main hall and toilets/showers is locked and check all external doors and windows are locked/closed.
Additional details
The closest bus route is on Hurling Drive, approximately 2 kilometres from the Polo Club Rooms. Parking is at the rear of the Polo Club Rooms; in the car park and/or on the road.