Beach Haven Community House

Beach Haven Community House Hire – Terms and Conditions

Please note: The person who makes the booking (or the legal entity’s representative as notified by to BBCP) is required to be present for the duration of the booking.

Times of arrival and departure stated in this agreement must be strictly adhered to and include set up, pack up and cleaning time. To change the times please call 09 483 9942 Monday to Friday between 9am and 3pm.

1- Bond

• A bond of $100 will be held on your card for 5 days after the event.

2- Upon Arrival

• Turn off alarm

• Unlock the door in the lounge as there needs to be 2 points of exit in the case of a fire.

• Children must be supervised at all times.

• The oven will be turned off at the switch at the wall. If using please switch of when leaving.

3- Decorations

• Under no circumstances are nails, screws, pins, tape or bluetac to be used in the building. There are small nails in the door and window frames that can be used for decorating the space.

4- Extra Charges

• If you want Tea, Coffee please pay the additional fee on the booking page.

• Hire of projector ($200 Bond in place). Should any damage occur this will be deducted from the booking.

• Reusable Party kits can be requested free of charge but if any items are missing or broken than this will be taken from the $100 Bond.

• A repair /replacement charge for damages will be taken from the Bond.

5- Smoking

• Smoking or vaping is not permitted anywhere within the Community House, or the surrounding grounds.

6- Equipment

• Projector and whiteboard available upon request.

• There are tables and chairs available for use in the premises.

• Fully equipped Kitchen is available for use.

• No equipment is to be removed from the Houses.

• You are welcome to move furniture around as you wish but we do ask that moving of the couches is done by 2+ people and lifted not dragged as it will ruin our carpet. All furniture is to be returned to where it was from before you leave.

7- Early Learning Centre

• The Early Learning Centre is out of bounds. This is a separately run facility there is no access allowed.

8- Security

• Security call-outs as a result of negligence or error will be charged from the $100 Bond.

• Ensuring all lights, heat pump and electrical appliances are switched off at the wall. Ensure all windows and doors are closed and locked.

• Please close all blinds.

9- Cleaning of the premise

• The hirer is expected to leave the Beach Haven Community House clean, tidy and secure.

• If the hirer leaves the house in an unacceptable state you will be charged a cleaning fee of $100 from the bond**.**

• The cleaning products and vacuum is located in the tall cupboard in the Kitchen.

• Hirers must take all rubbish off site!

10- Safety and Emergency Procedures

• No Candles or incense on the premises

• You will find a fire hose located in the foyer area and a fire extinguisher in the kitchen. Fire and emergency procedures are located in the foyer please read them upon arrival.

• If any accident occurs while you are using the centre please call the after-hours number to report 027 222 7462.

11- Cancellation of Booking

• Cancellation of 72 hours required for full refund. After this 50% can be refunded up until 24 hours prior to event then No refund can be given. If there are exceptional circumstances please contact us

Please leave the House as you find it and have a great time!!

[email protected] | 09 483 9942 | 027 222 7462 www.birkdalebeachhaven.org.nz